How to Use Webex Conference Call: A Complete Guide

Webex conference calls have become increasingly popular in recent years due to their convenience and flexibility. With the rise of remote work and virtual meetings, Webex has become an essential tool for businesses and individuals alike. In this comprehensive guide, we will explore how to use Webex conference calls effectively to streamline your virtual meetings and enhance your communication.


Joining a Webex conference call is flexible and can be done on your phone or laptop from anywhere!
Joining a Webex conference call is flexible and can be done on your phone or laptop from anywhere!

Before diving into the specifics of Webex conference calls, let’s define what it is and its benefits. Webex is an online meeting platform that allows people to connect and collaborate from anywhere in the world. It provides various features such as video and audio conferencing, screen sharing, and recording capabilities. Webex is an excellent tool for businesses as it enables remote teams to work together seamlessly and efficiently. Moreover, it saves time and money by eliminating the need for travel, making it an eco-friendly option.

Setting up a Webex Conference Call

Screen sharing during a Webex conference call can make presentations and collaborations more interactive!
Screen sharing during a Webex conference call can make presentations and collaborations more interactive!

To use Webex, you need to create an account. Follow these steps to set up your account:

Creating a Webex Account

  1. Go to the Webex website and click on “Sign Up” or “Start for Free” button.
  2. Enter your email address, name, and password.
  3. Verify your email address by clicking on the verification link sent to your email.

Scheduling a Meeting

Once you have created an account, you can schedule a meeting by following these steps:

  1. Log in to your Webex account.
  2. Click on the “Schedule” button on the homepage.
  3. Fill in the necessary details such as the meeting title, date, time, and duration.
  4. Choose the appropriate audio and video settings, such as whether to enable participants’ audio and video when they join the meeting.
  5. Select the participants you want to invite by email or by sharing the meeting link.
  6. Click on “Schedule Meeting” to confirm the details and send invitations.
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Inviting Participants

Inviting participants to your Webex meeting is easy. You can either share the meeting link or send email invitations. Here’s how to do it:

  1. Share the meeting link: Go to the meeting’s “Invitation” tab and copy the meeting link. Share the link with the participants via email, chat, or any other means.
  2. Send email invitations: Click on the “Invite and Remind” button and enter the email addresses of the participants. Write a personalized message and click on “Send Invitations.”

Now that you have scheduled the meeting and invited participants let’s move on to the next step.

Joining a Webex Conference Call

Once you have scheduled your Webex conference call and invited participants, it’s time to join the meeting. There are three ways to join a Webex conference call:

Accessing the Meeting Link

If you have received an email invitation with a meeting link, click on it to join the meeting. You will be redirected to the Webex platform, where you can join the meeting by entering your name and email address.

Joining through the Webex App

If you do not have the Webex app installed on your device, you can download it from the Webex website or app store. Once you have installed the app, log in to your account, and click on “Join Meeting.” Enter the meeting number provided in the invitation email and click on “Join.”

Joining through a Phone Call

If you do not have access to the internet or prefer to join through a phone call, you can use the phone number provided in the invitation email. Dial the number and enter the meeting number when prompted. You will be connected to the meeting’s audio conference.

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Navigating Webex Conference Call Features

Webex provides various features to enhance your virtual meetings. Here are some of the essential features and how to use them:

Audio and Video Settings

Before joining the meeting, ensure that your microphone and camera are working correctly. During the meeting, you can mute or unmute your microphone and turn your camera on or off. You can also adjust the audio and video quality according to your internet speed.

Screen Sharing

Screen sharing is an essential feature that allows you to share your screen with other participants. You can choose to share your entire screen or a specific application window. To share your screen, click on the “Share Screen” button, select the content you want to share, and click on “Share.”

Recording the Meeting

Webex allows you to record the meeting for future reference or sharing with absent participants. To start recording the meeting, click on the “Record” button and select the recording options. You can choose to record the audio, video, or screen share. Once the meeting is over, click on the “Stop Recording” button, and the recording will be saved to your account.


Webex conference calls are an excellent tool for remote teams and virtual meetings. In this guide, we have covered the basics of setting up a Webex account, scheduling a meeting, inviting participants, joining a meeting, and navigating Webex’s essential features. By following these steps, you can conduct virtual meetings seamlessly and efficiently. Incorporating the use of Webex in your work routine can save time, money, and foster a collaborative working environment. At Wiki Put, we encourage you to explore this tool and discover its potential for your business.

Best practices for a successful Webex conference call

To ensure a productive and successful Webex conference call, here are some best practices to follow:

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Preparing an agenda

Before your Webex meeting, create a clear and concise agenda that outlines the meeting’s purpose and objectives. Share the agenda with the participants beforehand so that they can come prepared with any necessary information or questions. Setting an agenda helps you stay on track during the meeting, leading to more focused and productive discussions.

Engaging with participants

Engage with your participants actively throughout the meeting. Encourage them to participate and share their thoughts and ideas. Use Webex’s features such as the chat function to facilitate discussions and brainstorming sessions. Make sure to address everyone by name and create a friendly and welcoming atmosphere.

Managing technical difficulties

Technical issues can arise during any virtual meeting, so it’s essential to be prepared. Ensure that your internet connection is stable and that you have tested your audio and video in advance. Have a backup plan in case of technical difficulties such as a phone number to dial in or an alternate platform to use. Be patient and calm, and try to resolve any technical issues as quickly as possible to minimize disruptions.


In conclusion, Webex conference calls are an excellent tool for virtual meetings, whether for business or personal use. By following the steps outlined in this guide and implementing best practices, you can make your Webex meetings more efficient and productive. Remember to create an agenda, engage with participants, and manage technical difficulties to ensure a successful meeting. Try out Webex for your next virtual meeting and experience the benefits firsthand. As always, Wiki Put is here to keep you updated on the latest tech news and trends.

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