How to Set Up a Conference Call on GoToMeeting
Are you tired of wasting time and money on travelling for meetings? Do you want to connect with people from different locations without leaving your home or office? If so, you need to know how to set up a conference call on GoToMeeting.
GoToMeeting is a user-friendly and reliable online conferencing tool that allows you to host or attend meetings, collaborate with your team, and share your screen and files with ease. Whether you’re working remotely, managing a global team, or running a small business, GoToMeeting can help you save time and increase productivity.
In this article, we’ll guide you through the process of setting up a conference call on GoToMeeting, step by step. We’ll cover everything from preparing for the call to conducting the meeting and wrapping it up. By the end of this article, you’ll have all the information you need to host a successful conference call on GoToMeeting.
Preparing for the Conference Call
Before you set up a conference call on GoToMeeting, you need to prepare for it. Here are the steps you should follow:
Make a List of Participants
The first step in preparing for the conference call is to make a list of participants. You need to know who will be attending the meeting to send out the invitations and set up the meeting.
Make sure you have the correct email addresses and contact information for each participant. You don’t want to miss anyone or send out invitations to the wrong people.
Choose a Convenient Time and Date
The next step is to choose a convenient time and date for the conference call. You need to consider the time zones of the participants and find a time that works for everyone.
If you have participants from different countries, you may need to schedule the call outside of regular business hours. You should also avoid scheduling the call during holidays or weekends.
Send Out Invitations
Once you have the list of participants and the date and time of the call, you need to send out the invitations. GoToMeeting allows you to send invitations via email or calendar invites.
Make sure you include all the relevant information in the invitation, such as the date, time, and duration of the call, as well as the link to join the meeting. You may also want to include an agenda or any materials that participants need to review before the call.
With these steps, you’ll be ready to set up your GoToMeeting and start hosting your conference call.
Setting Up GoToMeeting
To set up GoToMeeting, follow these steps:
Creating an Account
The first step is to create an account on GoToMeeting. You can sign up for a free trial or choose a paid plan that suits your needs. Once you’ve created an account, you’ll be able to access the GoToMeeting dashboard.
Downloading the Software
Next, you need to download the GoToMeeting software on your computer or mobile device. You can download the software from the GoToMeeting website or app store.
Once you’ve downloaded the software, you need to install it on your device. The installation process is straightforward and should only take a few minutes.
Setting Up a Meeting
To set up a meeting on GoToMeeting, follow these steps:
- Open the GoToMeeting dashboard and click on the “Schedule Meeting” button.
- Enter the details of the meeting, such as the title, date, time, and duration.
- Choose the audio and video options for the meeting. You can use computer audio or dial-in numbers, and you can enable or disable the webcam.
- Select the participants you want to invite to the meeting. You can send out invitations via email or copy the meeting link and share it with your participants.
- Save the meeting and wait for the confirmation email.
Starting the Conference Call
Once you’ve set up the meeting, you need to start the conference call. Here’s how:
Joining the Meeting
To join the meeting, click on the meeting link in the confirmation email or open the GoToMeeting software and enter the meeting ID. You’ll be prompted to enter your name and email address before joining the meeting.
Testing Audio and Video Settings
Before the meeting starts, you should test your audio and video settings to ensure they’re working correctly. GoToMeeting allows you to test your microphone, speakers, and webcam before the call starts.
Sharing Screen and Documents
During the call, you can share your screen and documents with the participants. To share your screen, click on the “Share Screen” button in the toolbar and select the screen or application you want to share.
To share documents, click on the “Attach Files” button in the chat window and select the files you want to share.
With these steps, you’ll be able to start and conduct your conference call on GoToMeeting with ease.
Conducting the Conference Call
Now that you’ve prepared for the conference call and set up your GoToMeeting, it’s time to conduct the meeting. Here are the steps you should follow:
At the start of the call, you should introduce all the participants to each other. This is especially important if they haven’t met before or aren’t familiar with each other’s roles.
Ask each participant to introduce themselves and provide a brief overview of their background and what they hope to achieve from the meeting.
Discussing the Agenda
Once everyone has been introduced, you should discuss the agenda for the meeting. Make sure you stick to the agenda and cover all the points you wanted to discuss.
You can use GoToMeeting’s tools to share your screen and any documents or presentations you have prepared. This will help to keep the meeting focused and ensure that everyone is on the same page.
Managing the Discussion
During the meeting, it’s important to manage the discussion and keep everyone engaged. Encourage participants to ask questions and provide feedback.
You can use GoToMeeting’s chat feature to ask questions or provide comments without interrupting the speaker. You can also use the raise hand feature to indicate that you have a question or comment to make.
Make sure you stay on track and don’t allow the discussion to wander off-topic. Keep the meeting focused and productive.
In conclusion, setting up a conference call on GoToMeeting is a straightforward process that can save you time and money while improving collaboration and productivity. By following the steps we outlined in this article, you can set up a successful conference call and ensure that everyone is on the same page.
To recap, you should start by preparing for the call by making a list of participants, choosing a convenient time and date, and sending out invitations. Then, set up your GoToMeeting and test your audio and video settings.
During the call, introduce participants, discuss the agenda, and manage the discussion to keep the meeting productive. After the call, follow up with participants and share any materials or action items.
We hope this article has been helpful in guiding you through the process of setting up a conference call on GoToMeeting. If you have any questions or feedback, please let us know in the comments below.
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