How to do a Conference Call on Skype
If you’re looking for an easy and efficient way to connect with multiple people from different locations, Skype conference calls are an ideal solution. With Skype’s conference calling feature, you can communicate with people from all over the world without leaving the comfort of your home or office. In this article, we’ll show you how to set up and manage a conference call on Skype.
Setting up a Conference Call on Skype
Setting up a conference call on Skype is simple and easy. First, you need to have a Skype account and install the Skype software on your computer or mobile device. Once you have installed Skype, follow these steps to create a conference call:
- Open Skype and sign in to your account.
- Click on the “Contacts” tab and select the people you want to include in the conference call.
- Click on the “Create a group” icon, and then select “New group conversation.”
- Name your group conversation and click on the “Create” button.
- Click on the “Call” icon to start the conference call.
Once you’ve initiated the call, your contacts will receive an invitation to join the conference call. They can join the call by accepting the invitation.
Setting Up the Call
To ensure a successful conference call, you need to have the necessary technical requirements. These include a reliable internet connection, a good quality microphone, and speakers or headphones. You can also use a webcam if you want to have a video conference call.
Before starting the call, make sure that you have tested your microphone and audio settings. You can do this by going to the Skype settings and selecting “Audio & Video.” Test your microphone and speakers to ensure that they are working correctly.
To ensure a smooth call, make sure that you have a quiet room with minimal background noise. Turn off any music or television in the background. Make sure that you are sitting in a comfortable position and that your computer or mobile device is stable. A shaky camera or unstable connection can be distracting and make it difficult for participants to focus on the call.
Setting Up the Call
Apart from having the necessary technical requirements, there are a few tips to ensure a smooth conference call on Skype.
Firstly, ensure that everyone knows each other and is aware of the agenda of the call. This way, participants can prepare and contribute effectively during the call.
Secondly, allocate a moderator or a leader who can manage the call and ensure that everyone has a chance to speak. They can also keep the conversation on track and manage any conflicts that may arise.
Thirdly, ensure that everyone has a stable internet connection. A slow or unstable connection can lead to lags in the conversation, making it difficult to communicate effectively.
Lastly, make sure that everyone is using the latest version of Skype. This way, participants can benefit from the latest features and bug fixes.
Managing the Conference Call
During the conference call, you may need to manage the participants. Here are some tips on how to do so effectively:
Muting and Unmuting Participants: To mute an individual participant, click on the microphone icon next to their name. To unmute them, click on the same icon again.
Adding Participants: To add new participants to the call, click on the “Add participants” icon and select the person you want to add. They will receive an invitation to join the call.
Removing Participants: To remove a participant from the conference call, right-click on their name and select “Remove from call.”
With these features, you can manage the conference call effectively and ensure that everyone has a chance to contribute to the conversation.
Advanced Features of Skype Conference Calls
Skype conference calls also offer advanced features that can enhance your conference call experience. These features include screen sharing and call recording.
Screen Sharing during the Call
Screen sharing allows you to share your computer screen with other participants during the call. This feature is useful when you need to present documents, slideshows, or other materials to the participants. To use this feature, click on the “Share Screen” button during the call. You can select the screen or window that you want to share. You can stop sharing your screen at any time by clicking on the “Stop Sharing” button.
Recording the Conference Call
Recording the conference call allows you to save and share the call with other participants who couldn’t attend the call or for future reference. To record the call, click on the “Start Recording” button during the call. Once the call is over, the recording will be saved to your computer. You can access the recording by going to the Skype settings and selecting “Recording.”
In conclusion, Skype conference calls are an efficient and effective way to communicate with multiple people from different locations. With the simple steps outlined in this article, you can easily set up and manage a conference call on Skype. Skype’s advanced features, such as screen sharing and call recording, make it an ideal tool for businesses, students, and individuals who need to communicate with others remotely. So, if you want to stay connected with your colleagues, family, or friends, Skype conference calls are an excellent option.